ABOUT THE POSITION: The Receptionist will be representing the brand of Alpine Private Capital, LLC. Working directly with the firm’s management team, the Receptionist will be an integral member of the administration team. This position requires an individual with a very professional demeanor and an outgoing personality who enjoys multi-tasking, likes problem-solving, is very optimistic, and is a team player.
ACTIONS TO ACHIEVE SUCCESS: The Receptionist will be an integral member of the staff working close with the larger Administration Team. In addition, the Receptionist will be responsible for:
- Representing the brand of Alpine Private Capital in both internal and external dealings.
- Greeting visitors and making them feel welcome at our firm. Hosting them prior to and after meetings, including organization with Alpine employee.
- Mastering the VOIP communication system, including the admin function and all features of software. Presenting excellent voice of Alpine Private Capital.
- Management of visitors and conference rooms. Providing refreshments, etc.
- Organizing and maintaining kitchen – daily startup of coffee, sink and dishwasher tasks. Cleaning of routinely used surfaces.
- Maintaining general office physical organization and cleanliness, includes inventory and ordering as needed.
- Planning and scheduling appointments and events. Mastering multiple calendar system in Outlook 365.
- Retrieving and distributing daily mail and shipments.
- Maintaining and organizing existing filing systems.
- Sending weekly calendar summary on Monday mornings, listing any OOO employees and any vendors or other visitors due that week.
- Notary licensed and active presence.
- Scanning and filing all hard copy and online statements and confirms.
- Assist with mailings.
- Other enterprise projects assigned by COO. Other relevant administrative tasks.
QUALIFICATIONS TO MEET OUR CLIENTS NEEDS: The successful candidate will be a highly energetic professional with a minimum of 3 years of experience. Other qualifications include:
- Bachelor’s degree preferred.
- Office administration experience.
- Receptionist experience preferred.
- Demonstrated success working both independently and in a team environment.
- Ability to handle multiple tasks accurately and efficiently.
- A strong team player with a positive attitude, great communication skills.
- Ability to solve problems quickly, efficiently, and effectively with minimal supervision.
- Desire to be proactive and create a positive experience for others.
- Must be reliable, dependable, and punctual.
- Accuracy and quality conscious.
- Competency in all Microsoft Office Suite products; Word / Excel / PowerPoint / Outlook.
- Competency in Cloud applications such as Microsoft OneDrive and SharePoint.
- Experience in VOIP phone systems (or ability to learn system).
SCHEDULE: Monday to Friday, 8:00-5:00 PM
